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Dictating Documents Using T-Pro's Front-end Speech Recognition
Dictating Documents Using T-Pro's Front-end Speech Recognition

Author => This article explains how to create a task and dictate a document using speech recognition on your PC.

Updated over a week ago

Speech recognition (SR) must be enabled for you (e.g. by your manager).

You can then use SR via the web or desktop application with an internal or external microphone.

Below we are offering you a short support video on how to dictate documents and a step-by-step guide:

1) Support video

2) Step by step

Web application

  1. Log in to T-Pro with your user credentials.

  2. You want to create a new task - click on the Create task icon at the bottom of the screen.

4. Enter all data required in the Edit task information window and click on UPDATE.

=> The next window displays the document template for your new task.

At the bottom of the page is the speech recognition tool.

NOTE:​ When using the speech recognition tool for the first time you need to allow the app to access the microphone of your computer.

5. Place the cursor in a text field [INSERT], e.g. to dictate the main text body.

6. Then click on the microphone icon in the bottom left corner to start dictating.

There are some standard rules for the dictation process you need to apply to receive the best results:

➢ Speak clearly at a normal speed.

➢ Try not to hesitate, mumble or repeat yourself.

➢ Punctuation has to be spoken.

See https://helpdesk.tpro.io/en/articles/77526-dictating-for-speech-recognition-guidelines-and-commands for further information.

7. Use the command "Go to next field" to navigate the cursor with your voice. Otherwise just place the cursor manually using the mouse in the next field.

8. You can manually change or correct the text by typing or leave it as is and use one of the options to further process the task:

Delete - discards the task and returns the user to the LIVE TASKS screen

Keep as WIP - saves the task in DRAFTS for future editing

Send to Editor - sends task to PENDING (in a normal dictation workflow)

Finalise - digitally signs the document and sends it for printing/export.

NOTE: These buttons vary depending on your transcription route. For example, if you have a single author setup you would not see the SEND TO EDITOR button.

See this article for details on a single user workflow.

If you have any more queries, please do not hesitate to contact our Helpdesk or

[email protected]​. © 2021-2024

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