T-Pro Speech Direct allows clinicians of any medical specialty to dictate directly into text fields within any clinical or non-clinical 3rd party application, using front-end speech recognition.

Using a small, non-intrusive window, clinicians can access their single, unified voice profile anytime across a wide variety of devices and for example use their voice to:

update patient records, dictate notes, and fill out reports in any clinical system (e.g. PAS or EPR).
produce documentation in Windows-based applications (e.g. MS Word), create emails (e.g. MS Outlook) etc.

In addition, they can execute voice-based navigation commands, insert standardised boiler-plate text and (if needs be) correct the speech recognised text - all by voice.

Best practices for best performance

Dictation

Before dictating, make sure the cursor is placed and blinking where you want to place text.
Think about what you want to say before you start to speak.
After you turn on the microphone, pause slightly before beginning dictation.
T-Pro speech recognition is designed to recognise conversational speech. Speak at your natural volume and pace and use natural phrases.
Turn off your microphone when you finish dictating.

Commands

Pause briefly before and after saying a command.
Do not pause in the middle of saying a command.

Using Speech Direct

Click on the icon on your desktop to start the application.

When the microphone icon is blue, the microphone is OFF.

Click on the icon to start recording.

When the microphone is active the icon turns red.

Click again to pause the recording.

You can also use the key combination Ctrl + space to start and stop recording.

Remember to place the cursor in the application where you want the text to appear.

There is an automatic timeout after one minute without any input.

Dictating common punctuation

You must speak punctuation when dictating with T-Pro Speech. Below is a list of

common punctuation and what to speak:

Say	To Enter
full stop	.
comma	,
question mark	?
exclamation point	!
open bracket	(
close bracket	)
colon	:
semicolon	;
slash	/
hyphen	-

Notifications

The icon with the number indicates new notifications.

Click on it to view the notifications.

Menu Bars

With the three bars in the top left corner you access the menu.

The menu options are explained below.

MICROPHONE SETUP

Select the microphone you want to use from the lists.

You can use internal or external devices.

Say something to test the setting; the blue bar indicates detected input.

AUTO TEXT

Build auto-texts to use a voice command to standardised boilerplate text.

Create a list of commonly used or customised abbreviations and the respective full length text in this section.

Click on the blue plus icon to add as many entries as you need.

NOTE: If your replacement text consist of several lines we recommend to use the formatting command [new-line] instead just using the Enter key. Some web applications do not recognise the Enter key as a line break and, as a result, produce one long line.
Example:

FORMATTING

You can specify automatic formatting rules that Speech Direct applies to the spoken text, such as dates, numbers, units, etc.

Say	To Enter
fifty milligrams	50mg
40%	Forty percent
12th of December 2019	12/12/2019
psa	PSA
doctor	Dr

NOTE: Changing these options affects only the current user profile.

Editing text

New line/new paragraph
Select <word/phrase>
Delete that
Bold that
Underline that

COMMAND BUILDER

Create customised and complex command chains to simulate an entire sequence of actions which is executed by voice. A command chain can save you using the keyboard or mouse to preform certain actions during a dictation.

Commands work in groups.

You can define various scenarios when a group with its commands should be available.

There are the following command types to work with:

Text
Key
Comment
Window
Command
Script
Wait
Mouse

View an example of a command chain / sequence of actions here.

SPEECH BOX

If required, you can dictate into the SpeechBox and copy the contents into another application when you are done.

Tick the box to keep the speech box focused.

All dictations will appear in this box and are available to reuse. Just click on Copy Text to do so.

HELP

You are already here!
You can further search the T-Pro Help site for other topics.

SIGN OUT

Sign out of T-Pro and prevent others from accessing your personal T-Pro Speech profile, use this option and confirm.

Exit T-Pro

You can also close the application without signing out. Just click on the X in the top right corner and confirm.

This means that you do not need to log in again the next time you open the app.

Be aware that in this way other users could also use the application.

If you have any more queries, please do not hesitate to contact our Helpdesk or
[email protected].

Speech Direct User Manual_2.2.pdf